certificate of insurance Requirements
Ensure Compliance for Easy Equipment ԹϺals
POLICY UPDATED: December 1, 2024
To ensure smooth equipment rentals, it’s essential that renters meet specific insurance coverage guidelines. This page outlines everything you need to know, including liability limits, policy terms, and what to expect if valid coverage isn’t provided. With a clear understanding of these requirements, you can avoid delays and focus on what matters—getting the job done. If you're enrolled in our ԹϺal Protection Plan, additional details are provided to cover your equipment needs.
Why is coi required?
A Certificate of Insurance (COI) is essential to ensure both ԹϺ and our customers are protected. This document proves that you have the necessary coverage for equipment rentals, including liability and property protection.
HOW DO WE VERIFY INSURANCE?
ԹϺ is partnering with , an industry-leading COI platform, to simplify the collection and verification of insurance from our customers. ԹϺers simply provide the name and email address of their insurance agent. Certificial will obtain proof of insurance directly from the agent and verify it meets ԹϺ's requirements.
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Coverage requirements for all contracts
Commercial General Liability Policy: Each customer must maintain and provide proof of said coverage in compliance with the items listed below:
- Minimum Limit: $1M per occurrence / $2M General Aggregate
- Additional Insured: ԹϺ must be listed as Additional Insured for general liability
- ԹϺal Period Validity: Coverage must align with the rental period's start and end dates
- Company Name Consistency: The COI must reflect the same company name used in your ԹϺ application, the insured name (DBA).
- Primary & Noncontributory: All policies must be primary and noncontributory
- Waiver of Subrogation: Required for Inc.
- 30-Day Cancellation Notice: Policies must provide notice before cancellation.
- Certificate Holder:
Equipmentshare.com Inc
5710 Bull Run Dr.
Columbia, MO 65201
Equipment ԹϺal Contract Requirements
Property Coverage for Leased and/or ԹϺed Equipment:
Customers are automatically enrolled in the ԹϺal Protection Plan where valid coverage is not provided. This is a limited damage waiver (not insurance) and charges 15% of the gross rental fee per rented item (20% for demolition or forestry).
Property Coverage Requirements:
- Coverage Limit: $100K minimum
- ԹϺal Period Validity: Coverage must match rental dates.
- Loss Payee: ԹϺ must be named as the Loss Payee.
- Automatic Enrollment: Customers without valid insurance are enrolled in the ԹϺal Protection Plan at 15% of the rental fee (20% for demolition or forestry).
On-Road ԹϺals Contract:
Separately, Auto Liability and Hired Auto Physical Damage policies are also required of customers who anticipate utilization of our On-Road Program.
Auto ԹϺal Requirements: (Dump, pick-up, and water trucks, etc)
- Any Auto, including Hired and Non- Owned Auto Liability: $1M combined single limit per occurrence
- Additional Insured: ԹϺ must be listed as an Additional Insured with respect to the AutoLiability Policy.
- Hired Auto Physical Damage Insurance: $100K minimum coverage; ԹϺ listed as Loss Payee.
- Loss Payee: ԹϺ must be listed as Loss Payee with respect to the Hired Auto PhysicalDamage Insurance Policy.
Important: ԹϺ reserves the right to require the ԹϺer to submit Certificates of Insurance (COI) and/or Letters of Endorsement verifying the ԹϺer holds and carries policies and coverages meeting the above criteria and containing specified endorsements.
Frequently Asked Questions (FAQ)
Q: What happens if my COI doesn’t meet the requirements?
A: You’ll be notified of the missing elements and can update your policy accordingly.
Q: Can I use a COI from a previous rental?
A: Yes, as long as it covers the specific rental period and meets all other criteria.
Q: What if I don't have my own insurance?
A: You will automatically be enrolled in our ԹϺal Protection Plan.
Q: How do I provide my COI information?
A: Simply provide your insurance agent's name and email address. Our partner, , will obtain your COI directly from your insurance agent and verify it meets ԹϺ's requirements.
Need assistance? Our team is here to help you ensure compliance and make the rental process smooth.
1.888.807.3687
coi@equipmentshare.com
